What Happens At A Meeting

Toastmaster meetings are treated as timed business meetings that include an agenda to follow and a number of roles to fill. This allows us to use the time efficiently and not get off-track.

From September to June we follow the business agenda. During the summer, the agenda becomes more flexible and certain roles are dropped altogether.

A typical meeting agenda is as follows:

7:00pm Sergeant at Arms – Calls Meeting to Order, Presents Tip of the Day, Club Business, Introduction of Chairperson (Toastmaster)
  Toastmaster/Chair – Introductions of Guests, Introduces VP of Membership
  Opening Thought – Toastmaster calls for opening thought
  Toast – TM (Toastmaster) calls for Toast – This role gives you an opportunity to create and present a Toast. It’s good practise for those special occasions.
  Joke – TM calls for Joke – As a role, this gives you an opportunity to know how it feels to tell a joke to a group.
  Word of the Week – TM calls for Word of the Week – In this role you find seldom used or an interesting word and it’s definition and share it with the group. Attendees now have the chance to use the word during the meeting.
  Evaluator #1 – TM calls Evaluator # 1 to read objectives for 1st speaker. Note: Each speech in the Toastmaster manuals has its own list of objectives to be achieved. By focusing on these goals for each presentation you systematically become a better presenter.
  1st Speaker
  Evaluation Time – TM calls for 2 minutes of silence to give each member a chance to answer questions on an evaluation form. Note: It’s up to you whether you want to do this or not, it’s something that you give, personally, to the speaker you’re evaluating. It lets you offer your opinion and tips about their presentation.
  Evaluator #2 – TM calls Evaluator #2 to read objectives for 2nd speaker.
  2nd Speaker
  Evaluation Time – TM calls for 2 minutes of silence to give each member a chance to answer questions on an evaluation form.
  Evaluator #3 – TM calls Evaluator #3 to read objectives for 3rd speaker.
  3rd Speaker
  Evaluation Time – TM calls for 2 minutes of silence to give each member a chance to answer questions on an evaluation form.
  Evaluator #4 – TM calls Evaluator #4 to read objectives for 4th speaker.
  Speaker #4
  Evaluation Time – TM calls for 2 minutes of silence to give each member a chance to answer questions on an evaluation form.
7:50 TM calls for a Networking Break
  SAA Calls meeting back to order – Introduces the Table Topics Master
  Table Topics – Let the Fun begin. Note: One person takes the role of Table Topics Master, and has to come up with 6 questions about the same topic. Participating in this gives you the chance to hone your improv skills, as you get one to two minutes to come up with an answer to one of the questions and then you answer it in front of the group.
  Introduction of the General Evaluator
  General Evaluator (GE) calls upon Evaluator #1 – Note: Each speaker has one evaluator that is responsible for reading the objectives before the speech and answering more in depth questions that are in your manual.
  Evaluator #1 – evaluates and gives feedback for Speaker #1
  Evaluator #2 – evaluates and gives feedback for Speaker #2
  Evaluator #3 – evaluates and gives feedback for Speaker #3
  Evaluator #4 – evaluates and gives feedback for Speaker #4
  GE calls on Grammarian Report
  GE calls for Timer’s report
  General Evaluator evaluates the meeting
  TM gives out Table Topics Award, Sparky Award
  TM asks for Quizmaster Questions
  TM calls for Guests Comments, Easy-Speak signup, Notices for the good of Toastmasters
  Closing Thought
9:00pm Meeting adjourned